1. Introduction
This Privacy Notice outlines how the Enugu State Judiciary ("we," "our," or "us") collects, uses, discloses, and protects personal data obtained from users ("you" or "your") of the Enugu State Judiciary e-Affidavit Portal.
2. Identity and Contact Information
- Data Controller/Processor : Enugu State Government
- Contact Address: Enugu State Ministry of Justice, Enugu, Nigeria
- Email Address: contact@lextechgroup.com
- Website Contact Form: Link to Contact-Us form
- For any questions or concerns regarding this Privacy Notice or the processing of your data, please reach out using the contact information provided above.
3. Types of Personal Data Collected
We collect and process the following categories of personal data for the purposes described in this Privacy Notice:
- Identification Information: Name, address, date of birth, and other identifying information like government approved identification cards and numbers, passport size photographs and signatures
- Contact Information: Email address, phone number, and residence details.
- Account Information: Username, password, and other registration information.
- Affidavit Details: Information provided in the affidavit form, including sworn statements.
- Technical Data: IP address, device information, and browser type.
4. Lawful Basis and Purposes for Data Processing
We process your personal data in compliance with the Nigeria Data Protection Act 2023 (NDPA) and applicable laws. Below are the specific lawful bases and corresponding purposes of data processing:
A. Express Consent
We rely on your consent for:
- Collecting and processing sensitive personal data, where applicable.
- Sending notifications and reminders related to your affidavit process.
- Scheduling video interviews with the Commissioner for Oaths, where necessary.
- By creating an account and using our portal, you consent to the collection, storage, and processing of your personal data as outlined in this Privacy Notice.
B. Performance of a Contract
Processing is necessary for the performance of services provided via the e-Affidavit Portal:
- Account Creation and Access: To create and maintain your user account, allowing you to securely access our portal.
- Preparing and Submitting Affidavits: To process and manage affidavit applications submitted through the portal.
- Scheduling Video Appointments: To arrange for online interviews with the Commissioner for Oaths.
C. Compliance with Legal Obligations
We may process your data to comply with legal and regulatory requirements, including:
- Identity Verification: To verify your identity as required by law.
- Document Validation and Storage: To maintain legally required records of submitted affidavits.
- Audits and Compliance Reviews: To cooperate with legal and regulatory authorities.
D. Protecting Vital Interests
Where necessary to protect the vital interests of the data subject:
- Security and Fraud Prevention: To safeguard our systems and data from unauthorized access or misuse.
- Emergency Contact: To reach you in case of critical issues or security concerns involving your data.
5. Recipients of Personal Data
Your personal data may be shared with trusted third parties as needed to fulfill the purposes outlined above:
- Service Providers: Payment processing platforms and scheduling applications required to support the affidavit and payment processes.
- Government Agencies: Where required for compliance or legal purposes.
- IT and Security Providers: For data storage, website maintenance, and security services to protect your personal information.
6. Data Retention
We retain your personal data only as long as is necessary to fulfill the purposes for which it was collected or as required by law. Generally:
- Account Information: Retained for the duration of your use of our services and for a period thereafter, as legally mandated.
- Affidavit Records: Stored securely and retained for record-keeping in compliance with state regulations.
- Financial Records: Retained for auditing and regulatory compliance purposes, following applicable laws.
7. Your Rights as a Data Subject
Under the Nigeria Data Protection Act (NDPA), you have the following rights regarding your personal data:
- Access: The right to request access to your personal data held by us.
- Rectification: The right to correct any inaccuracies or incomplete data.
- Deletion: The right to request deletion of your personal data where it is no longer needed
- Restriction of Processing: The right to restrict processing under certain conditions.
- Data Portability: The right to receive a copy of your data in a structured format.
- Objection to Processing: The right to object to the processing of your data for direct marketing or other purposes.
- Withdraw Consent: The right to withdraw consent at any time, where processing is based on consent.
- To exercise these rights, please contact us using the information provided in Section 1.
9. Data Security
We employ strict security measures to protect your data from unauthorized access, alteration, disclosure, or destruction. Our practices include encryption, secure access controls, and regular system audits.
10. Changes to this Privacy Policy
We may update this Privacy Notice periodically. Any changes will be posted on this page with an updated effective date. You are encouraged to review this page regularly to stay informed about our data practices.
By using the Enugu State Judiciary e-Affidavit Portal, you acknowledge that you have read and understood this Privacy Notice and agree to its terms.
